Employee time tracking
Clock-in, clock-out, breaks, corrections and workday traceability from employee or kiosk.
Employee time tracking and workforce management software
Time tracking, schedules and employee management in one platform.
CALAPPA connects clocking, schedules, leave, documents, tasks and expenses. Unlimited employees from €17/month + applicable taxes.
Unlimited employeesQR + PIN clockingMulti-location management
Workforce management software
More than an employee clock-in app.
CALAPPA centralizes employee time tracking and daily workforce operations so a business can see who is working, plan schedules, manage leave and keep operational documents without spreading information across multiple tools.
It is designed for SMEs, multi-location businesses, hospitality, retail, education, services, delivery and any organization that needs time tracking and workforce operations with permissions, auditability and mobile access.
Work schedules and shifts
Plan schedules, shifts and availability by employee, location and period.
Leave and absence management
Requests, approvals, evidence and tracking for leave, permissions and absences.
Employee documents
Centralize workforce documents with private access, versions and evidence.
Tasks and follow-up
Assign work, track pending items and connect tasks to daily operations.
Expenses and receipts
Record expenses, attach evidence and manage review and approval.
QR and PIN time clock kiosk
Turn a fixed device into a secure employee clocking point using temporary QR or PIN.
The product, in use
An interface built for work, not decoration.
Run operations centrally, let employees manage their workday, and turn any registered device into a secure kiosk.
Unlimited employeesQR + PINMulti-locationPrivacy by design
CALAPPA Core
Time tracking and operations, without per-employee pricing.
One platform for clocking, scheduling, leave, documents, tasks and expenses.
01
Time tracking
Clock-in, clock-out, breaks, corrections and traceability with consistent rules.
02
Unlimited employees
Your price does not grow with headcount. Plans scale by capacity, not people.
03
QR + PIN kiosk
Fixed-device clocking with temporary employee QR and PIN fallback.
04
Schedules
Shift and availability planning connected to day-to-day operations.
05
Leave and permissions
Requests, approvals, justifications and evidence in the same system.
06
Documents
Upload, download and versioning; complete plans add signatures, notifications and acknowledgements.
Foundations
One common base for growth.
01
One platform
Specialized surfaces built on shared architecture.
02
Modular by design
Activate capabilities when the organization needs them.
03
Built-in control
Security, permissions and traceability belong in the foundation.
Frequently asked questions
What you can manage with CALAPPA
Can CALAPPA manage employee time tracking?
CALAPPA records clock-ins, clock-outs, breaks and corrections with traceability so businesses can manage employee workday records in a structured way.
Is pricing based on employee count?
No. CALAPPA plans include unlimited employees. Pricing scales by operational capacity, locations, kiosks and features rather than headcount.
Can employees clock in from mobile?
Employees have a mobile experience and can generate a temporary QR code to present at a fixed kiosk. PIN can also be enabled depending on configuration.
Can CALAPPA support multiple business locations?
Yes. CALAPPA can manage multiple locations, managers, employees, schedules and kiosks within the same organization according to the selected plan.
CALAPPA plans
Your whole team. No per-employee pricing.
Choose by operational capacity and depth, not headcount.
Start
17 €/month+ applicable taxes
Essential CALAPPA for a single-location business.
- Unlimited employees
- Up to 1 locations
- Up to 2 kiosks
- Basic documents
Core
27 €/month+ applicable taxes
The complete option for growing teams and companies.
- Unlimited employees
- Up to 10 locations
- Up to 15 kiosks
- Complete documents
Business
67 €/month+ applicable taxes
More locations, more kiosks and advanced control.
- Unlimited employees
- Up to 20 locations
- Up to 25 kiosks
- Complete documents
Enterprise
Custom
Custom configuration, support and integrations.
- Unlimited employees
- Custom locations
- Custom kiosks
- Complete documents
| Capability | Start | Core | Business | Enterprise |
|---|---|---|---|---|
| Employees ? | Unlimited | Unlimited | Unlimited | Unlimited |
| Locations ? | 1 | 10 | 20 | Custom |
| Kiosks ? | 2 | 15 | 25 | Custom |
| Time tracking ? | ✓ | ✓ | ✓ | ✓ |
| Schedules ? | ✓ | ✓ | ✓ | ✓ |
| Leave and permissions ? | ✓ | ✓ | ✓ | ✓ |
| Documents ? | Basic | Complete | Complete | Complete |
| Tasks ? | — | ✓ | ✓ | ✓ |
| Expenses ? | — | ✓ | ✓ | ✓ |
| Advanced reports ? | — | — | ✓ | ✓ |
| Advanced multi-location ? | — | ✓ | ✓ | ✓ |
| Advanced roles ? | — | ✓ | ✓ | ✓ |
| Advanced audit ? | — | — | ✓ | ✓ |
| Priority support ? | — | — | ✓ | ✓ |
| SSO / special configuration ? | — | — | — | ✓ |
Activation. €67 once on monthly contracts. Free on annual contracts. Applied again after reactivation following cancellation or non-payment suspension.
Annual billing. 12 monthly fees; the €67 activation fee is waived.
Core trial. 7 days from explicit activation, card required. Pre-charge notice on day 6. The first paid period is prorated to month end.
Extra Kiosk. +1 kiosk for €5/month or +5 for €22/month. Same equivalent price on annual billing.